Manager, Science Operations and Programs
Chicago, IL 
Posted 1 month ago
Job Description

Who We Are: It all starts with purpose.

We are a purpose-driven nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here is sure to put (or hopefully keep!) a smile on your face. The ADA's headquarters is located just steps from Chicago's Magnificent Mile and is easily accessible by public transportation. With more than 400 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington, D.C., and Maryland areas!

We have been named as a Top Workplace by the Chicago Tribune in both 2019 and 2021 - come join our team!

Job Responsibilities:

The Manager, Science Operations and Programs position provides project and relationship management, operational support and administrative leadership to all scientific activities within the ADA's Practice Institute to deliver results supporting the division and Association goals. The position manages project timelines, processes and stakeholders related to the development of evidence-based guidelines, product evaluation activities and manages operations of the Council on Scientific Affairs (CSA). The position develops Council and Board reports, manages vendors, contracts and program expenses, and liaises with volunteers and internal/external project members. The manager also fosters positive relationships with the scientific community through effective communication and strong collaborative efforts, supporting ADA positions.

Must Have:

  • Bahelor's degree
  • 5 years minimum experience in healthcare or research setting
  • Ability to multi-task and manage several priorities and projects, and work with external organizations
  • Excellent leadership and interpersonal skills, independent decision making, written and verbal communication skills, time management skills and attention to detail
  • Knowledge of and experience with cross divisional project management with high priority objectives and goals

  • Comfortable managing stakeholder relationships and bringing groups to consensus

  • Ability to lead cross-divisional teams on projects with high priority objectives and goals
  • Make good decisions based upon a mixture of analysis, wisdom, experience, and judgment
  • Write clearly and succinctly in a variety of communication settings and styles
  • Able to synthesize complex or scientific information in digestible format
  • Communicate comfortable and confidently with internal and external stakeholders and project team members
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, and Adaptive
  • Some evening/weekend work
  • Travel once a year to Association annual meeting

Nice to Have:

  • Agile based project management or formal project management training (Agile or otherwise)
  • Knowledge of scientific principles, research or dentistry
  • Ability to lead and execute change management plans and programs
  • Experience with the dental industry, practicing dentist and members, etc.
  • Excellent problem solving, analytical, consultative, and customer service skills

Just a few of the benefits offered to employees:

  • Promotes Work/Life Balance
  • Hybrid Work Schedule (2-3 days from home)
  • Health insurance/ dental reimbursement plan
  • Ample Paid time off
  • 401(k)
  • Pension
  • Flexible Spending Account
  • Life insurance
  • Tuition reimbursement
  • Paid Parental Leave
  • Pet Insurance
  • Student Loan Refinance
  • 2 days off to work at a charity event of your choice

The American Dental Association is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

EOE of Minorities/Females/Protected Veterans/Individuals with Disabilities


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
5+ years
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