The Receptionist job function is to be the face of Westrock Coffee Conway. Ensuring a welcoming environment for all visitor and employees. The Receptionist reports to the Facilities Manager.
Principal Job Duties:
Warmly acknowledge and greet visitors, guests, employees, and vendors, etc.
Maintain current file/listing of visitors on site by name , company, and contact information
Receive visitors, guests, employees, and vendors to the facility and locate the required personnel through Teams
Give directions/information to visitors, guests, residents, vendors, etc.
Supply safety equipment as needed
Collect signatures on the NDA forms for all visitors
Sort, distribute, and route incoming / outgoing mail to appropriate departments and/or personnel
Provide administrative support to management team; perform administrative tasks as assigned by supervisor
Issue badges for visitors, vendors and employees
Arrange food orders as requested for pickup or delivery.
Maintain the Visitor Calendar / Event Calendar
Enforce the " No solicitation" Policy
Serve as the front office first point of contact for matters regarding safety, security, and emergency situations.
5182 Office Hours TBD
Qualifications:
Work experience in a front office or in a related field would be an advantage.
Proficiency in MS Office Applications.
Professional attitude and adherence to a dress code.
Solid communication skills, both written and verbal, in English languages; proficiency in any other language is a plus.
Ability to set priorities, plan, and organize tasks effectively