Working Position Title Assistant Director for Prevention Education and Outreach (4791)
Classification Program Assistant
Position Number 00004791
Open Date 04/18/2024
Close Date 05/15/2024
Priority Review Date
Employee Class Staff
Full-Time/Part Time Full-Time
FTE 1.00
Position Status Regular
FLSA Exempt
Job code 5001
Union Representation Union
Union Code AFC - AFSCME C, Local #1890
Unit/Department Chief Diversity Officer
College/Unit Chief Diversity Officer
Division Office of Diversity
Location HS 411
Link to Department Website or Custom Search Page https://www.niu.edu/prevention-education-outreach/index.shtml

Overview
Position Summary
Essential Duties and Responsibilities

• Research, create and develop content for workforce development, professional development and student training workshops including but not limited to power point presentations, worksheets, handouts, facilitator guides and activities.
• Help develop and build curriculum for 10-hour leadership certificate programs.
• Plan, schedule, organize and facilitate projects, events, educational workshops, and activities to prioritize and accomplish work.
• Facilitate workshops and other training sessions related to sexual violence, non-discrimination, diversity, equity, inclusive leadership, cultural intelligence, mental health and other relevant and requested topics.
• Utilize instructional techniques, research findings, emerging practices, and multiple training delivery models to advance, scale, modify and evaluate training and professional development programs for industry and companies, faculty, staff, students, university constituents, and community agencies.
• Research and provide workshop topics that are innovative and relevant to workforce development for new programs and to improve existing programs.
• In conjunction with Director of PEO, engage and collaborate with campus and community members and partners to advance and scale programming.

• Ability to manage relationships, documenting and tracking contact and response information.
• Work productively with others using active listening and problem-solving skills to achieve sustained positive working relationships.
• Identify and understand the needs of the customer to effectively contract for workforce development education. Cultivate and maintain positive relationships with internal and external individuals and organizations, including developing and sustaining both new and existing partnerships.
• Develop and manage documentation (spreadsheets, data software system, project management platform, etc.) of potential clients with updated contact information, engagement with clients, response information, and outcomes.
• Scale program and develop new partnerships for bringing in new business by building connections and opportunities for workforce development education and elevate program presence.
• Attend committee meetings as directed.
• Collaborate with student workers to help provide guidance on planning events and activities.

• Work closely with Marketing and Communications, Faculty Development and Instructional Design, Center for Innovative Teaching and Learning, Continuing and Professional Education and eLearning Services to develop multi-media visual aids, brochures, training materials, power point presentations, monthly and annual reports, e-Learning modules i.e., video, voice over, editing and webinars.
• Develops written and visual media content and provides timely updates for PEO websites and social media platforms.
• Maintains the departmental online event system, email, scheduling, marketing, and communications.
• Work together with PEO and Assistant Vice President of Diversity, Equity, and Inclusion to develop and carry out program communication plans.

• Establish and implement training and development goals and objectives, policies, and procedures.
• Develops, plans, and executes assessments to evaluate PEO sponsored programs and events.
• Creates learning outcomes for workshops and presentations to align with an evaluation and assessment plan of learning for participants.
• Assess and interpret data and develop reports monthly, quarterly, biannual, annual and ad hoc.
• Analyzes data and develops reports related to program outcomes, outreach efforts, marketing analytics, learning outcomes, and uses data to inform decision making and improvements.
• Utilize Qualtrics, Microsoft Forms, Survey Monkey and other survey tools to survey campus and community experiences and activities.

• Identifies and participates in professional development programs to remain current on policies, laws, trends, and best practices.
• Seeks out new, innovative, and efficient ways of completing assignments, trainings, educational workshops, and data analysis.
• Performs other duties as assigned by the Director of PEO and/or ADEI leadership.

Minimum Required Qualifications (Civil Service)

• Bachelor's degree.
• A total of at least two (2) years (24 months) experience in content creation, education, training, facilitation, planning or management.
• One (1) year (12 months) of experience in outreach program development, partnership building and/or revenue generation.

Knowledge, Skills, and Abilities (KSAs) (Civil Service)

1. Knowledge of general office practices and procedures
2. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
3. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
4. Skill in oral and written communication
5. Ability to work effectively with staff, the public, and outside constituency groups
6. Ability to organize and multi-task
7. Ability to supervise and knowledge of administrative concepts and methods.
8. Ability to utilize various computer software packages
9. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems

1. Ability to create training and development programs related to inclusive leadership, diversity, cultural intelligence, sexual violence, and/or anti-discrimination for companies, community agencies, and/or higher education.
2. Skill in providing program outreach to clients, building relationships and sustaining positive and cohesive working relationships and partnerships with clients and colleagues.
3. Skill and high knowledge proficiency in Microsoft Office Suite including Teams, SharePoint, PowerPoint, and outlook.
4. Ability to teach or train diverse groups of learners.
5. Skill and ability to develop learning outcomes and related content for diversity, equity, inclusive leadership, and cultural intelligence grounded in research.

Specialty Factors (Civil Service)
Preferred Qualifications (Civil Service)

• Master's degree in education, cultural studies, organizational development, sociology, social work, or other related field.
• Three (3) years direct professional experience in facilitation, workshop development, and curriculum related to diversity, cultural intelligence, inclusive leadership, and/or workforce development.
• Two (2) years professional experience with progressively more responsibility in project management.
• Two (2) years of experience in outreach program development, partnership building and/or revenue generation.

Minimum Required Qualifications (SPS)
Additional Requirements (SPS)
Preferred Qualifications (SPS)
Physical demands/requirements

• Travel to other campus units, off-campus locations, organizations and/or conferences is required.
• Evenings and weekends as required.
• Occasional lifting of office supplies, training materials, computer equipment, etc. as may be needed for training and tabling activities.

Anticipated Appointment Start Date 07/01/24
Anticipated Appointment End Date
Percent of Staff Year 1.00
Standard Hours Per Week 37.50
Working Hours M-F 8:00 a.m. - 4:30 p.m. occasional nights and weekends as required
Salary $55,000.08 - $58,000.08/annually
Hourly or Semi-monthly Pay Rate/Range $2291.67 - $2416.67/semi-monthly
Earn Type Salary

Application Procedure

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
   • If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.

2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
3. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
4. Illinois residency required within 180 days of the hire date.

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

• Click on Program Assistant for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
  • Applicants who may assume they do not meet the exact minimum qualifications are still invited to apply. Within the application documents, applicants should be sure to explain how their credentials and related qualifications address the requested minimum requirements.
• Please click on Human Resource Services - Benefits for detailed information about Northern Illinois University's benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Special Instructions

• Cover Letter
• Resume
• List of 3 References
• Unofficial Transcripts

Quick Link to Applicant https://employment.niu.edu/postings/77321
Is Background Check Required? Yes
EEO Statement Summary
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation
Safety Information