Administrative Coordinator - Field
Glenarm, IL 
Posted 12 days ago
Job Description


We value all of our employees who make our growth and success possible. This role has a current pay range of $47,000 - $54,000. The listed pay range represents the company's good faith estimate of the minimum and maximum base rate of pay for this position at the time of this posting. The selected candidate's compensation will be determined based on their work location, qualifications, relevant experience, operational needs, demonstrated performance over time, and internal pay alignment. We are proud to offer industry leading compensation, comprehensive benefits including access to health, vision and dental insurance, 401(k) match with additional profit sharing, PTO, and abundant career opportunities.


The Area Field Coordinator is responsible for performing and overseeing a wide range of administrative activities.

Essential Duties and Responsibilities:

  • Duties may include, but are not limited to, duties surrounding Administrative Support:
  • Preparation of the annual Operations & Maintenance budget.
  • Perform monthly cost control analysis and forecasting.
  • Assist with the preparation/monitoring of O&M & Capital projects.
  • Complete financial project documentation.
  • Input employee timesheets into the time reporting system.
  • Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures.
  • Generate a monthly purchase card statement for all bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs.
  • Process out-of-pocket per diem reports. Review, code and submit invoices into the SAP Accounts Payable system.
  • Work directly with vendors/contractors to resolve billing discrepancies.
  • Assist with contracts for service and associated reporting, as needed.
  • Various administrative support duties including training on computer applications, and special requests for information or reporting.
  • Maintain and update Emergency Response Manuals.
  • File and maintain various forms, reports, and correspondence according to the Transmission Filing Guide.

Required Skills:

  • High School Diploma or Equivalent.
  • Bachelor's degree in business administration, accounting, or additional equivalent related experience preferred.
  • 0-2 years of analytical experience, preferably in the gas transmission or similar industry, in cost or budget analysis.
  • Excellent oral and written communication skills.
  • Proficient in all Microsoft software.
  • Possess excellent interpersonal skills and ability to work closely with all levels of organization.
  • Must be detail-oriented with good organizational skills.
  • Ability to work in a fast-paced environment with multiple concurrent assignments.
  • Must be team player, self-motivated with high level of energy and creativity.
  • Ability to perform multiple tasks with minimal supervision.
  • Extended workday may be required on short notice.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

Normal office working conditions.

Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Occasion travel, including overnight stays, may be required due to administrative support requirements of other locations within the area.

Occasional visits to settings which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, requiring appropriate personal protective equipment.

An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
0 to 2 years
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