Government Contracts Administrator
Irvine, CA 
Posted 26 days ago
Job Description

Job Summary

The Government Contracts Administrator will be responsible for supporting Masimo's Federal Government contract administration, Federal Government system management (i.e. DLA DAPA, DLA VIPA, DLA ECAT, DLA PMCE, FSS, VA SAC MSPV DAPA Formulary, DIBBS, GSA Advantage, GSA e-Buy/PO, SIP, Unison Global, SAM, CAGE, NAICS, NSN, WAWF), Reseller Agreements, and the State/County/City contracting administration. Masimo pricing analysis and administration, daily solicitation surveillance, Federal Government solicitation response management, interfacing with appropriate company departments (Product Marketing Managers, Quality/Regulatory, Finance, IT/IS, Customer Service, Sales Administration, Legal, Acute and Inside Sales, Warehouse, and Supply Chain) and assistance with Government Team sales administration. As well as, the Federal States and Cities contracts and solicitation (RFQ, RFP, RFI, and ITB) response management for the Emergency Medical Services (EMS) and the Women, Infant & Children (WIC) markets.

Duties & Responsibilities

  • Pricing Administration
    • Support Government Contracts with the management and prompt updating of all Masimo systems
      • Sales Force
      • RADNET
      • Expandable
      • Oracle
    • Support management and updating of master pricing document for pricing reviews and decisions
    • Quotation pricing support for all Masimo teams; Acute Care, Alternate Care, EMS, WIC, Inside Sales
    • Award pricing review and confirmation
    • Reconciliation of system pricing discrepancies
    • Work with Medical Surgical Prime Vendors to establish Prime Vendor Order Numbers and pricing
  • Federal Contract Management
    • Support Federal Supply Schedule Contract Administration - Modifications, Pricing Administration, Support National Acquisition Center Relations, Contract Update Internal Distribution Announcements
      • Blanket Purchase Agreement support and administration/management
      • Administration/support of FSS Subcontracting Plan (critical requirement of FSS Contract)
        • Work with Operations representative to identify results and submit electronic report annually
        • Assist in development of annual plan
      • Support Review/administration of Contracting Performance Assessment Reporting System
      • Support New FSS Contract Submission - Administration, support, and submission (significant effort)
      • Medical/Surgical Prime Vendor Next Generation Agreement/Formulary administration and support
      • Industrial Funding Fee administration support
    • Defense Logistics Agency Distribution and Pricing Agreement - DAPA Log Modifications, Pricing Administration, Support Defense Logistics Agency Relations
      • Voluntary Incentive Pricing Agreement Administration
      • Vendor Placement Agreement administration
    • Defense Logistics Agency PMCE/ECAT Contract Administration/Management
      • Modifications - EVO Loader requirements
      • Pricing administration support
      • Support Defense Logistics Agency relations with ECAT team
    • Management and prompt updating of all Masimo systems
      • Sales Force
      • ICRAT
      • Expandable
  • Administration/General Support of Federal Government Business Identification and Business Requirement Systems
    • System for Award Management for MAS and MAI
      • DUNs Number
      • CAGE Code
      • Update renewal expiration date
    • GSA Advantage Catalog
    • North American Industry Classification System
    • Wide Area Workflow System (WAWF)
  • Federal Government Solicitation Systems Daily Opportunity Review
    • GSA eBuy
    • DIBBS System Management
    • Unison Global
    • MTEC
  • Solicitation Response Administration and Support
    • Veterans Administration
    • Department of Defense - DODAACs, Field Medical Groups
    • Other Government Agencies - Indian Health, DHS, HHS
    • State, County, and City Fire/EMS/Tactical Medicine/WIC Programs
    • Small Business Set Asides - quotation and solicitation support
      • L1 Enterprises SDVOSB
      • Janz Corporation SDVOSB
      • Panakeia LLC
      • North American Rescue
      • Combat Medical System
      • Tribalco LLC
  • Inside Sales Department and Customer Service relations and support
    • Provide any necessary reporting requirements on initiative results and account classification support
  • ECAT Order Process Management
    • Work with Customer Operations and Defense Logistics Agency on order management
    • Work with Finance Department on WAWF billing process and administration
  • Reseller Agreements
    • Contractual Agreements, Addendum, Pricing
  • State and County Solicitation Administration and Support
    • WIC Agreement Administration to include renewals, modifications, quarterly sales report/admin fee, Vendor Application update, as well as update COIs, AAPV, Business Licenses; Contract Update Internal Distribution Announcements; manage PO receipts; support WIC team with their questions
    • EMS Agreement Administration to include renewals, modifications, quarterly sales report/admin fee Vendor Application update, as well as update COIs, AAPV, Business Licenses; Contract Update Internal Distribution Announcements; manage PO receipts; support EMS team with their questions
  • Finance Department Support
    • Account Classification requirements/reconciliation
    • WAWF requirements for all contracts/agreements
    • FSS Contract IFF administration and quarterly payment requirement
    • Contract Transmittal Information Form (CITF) to Distributors
    • Validate unmatched monthly tracing reports
  • Monthly Govt Reports
    • Support monthly direct and indirect sales report audit
    • Provide monthly report and YoY sales support to the Supervisor, Government Contracts and Sr. Director, Government Affairs

Minimum Qualifications

  • Federal Government Contracting and/or Federal Government Customer Support work experience
  • Introductory knowledge of Federal Government systems and contracting vehicles
  • Knowledge of Microsoft Excel, Word, and Powerpoint
  • Knowledge and history in use of Expandable
  • Good verbal and written communication skills;
  • Demonstrated work ethic, with a desire to succeed.

Preferred Qualifications

  • Bachelor's Degree preferred
  • Knowledge of Oracle and SalesForce Systems


Bachelor's Degree or Associate Degree

Physical Requirements/Work Environment

The work environment is based on daily attendance at Masimo's Corporate Offices. Also, Daily use of a computer, and other computing and digital devices, and phone use is required. Employee will be provided a work area (e.g. cubicle) to conduct the positions requirements.

The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.

Masimo is an Equal Employment Opportunity Commission / Affirmative Action employer, We encourage Minorities, Females, Disabled and Veterans to apply


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Associate Degree
Required Experience
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