Legal Administrative Assistant - Commercial Litigation
Washington, DC 
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Posted 1 day ago
Job Description
Position Information

Venable LLP is seeking a dynamic Legal Administrative Assistant to join our Commercial Litigation practice group. The Legal Administrative Assistant will be responsible for providing comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for...

  • Prioritizing assignments and preparing often sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports, from rough draft or dictation.
  • Preparing and proofread other routine, as well as non-routine, correspondence, legal documents to include standard pleadings and court appearances, forms, presentations and the like using advanced knowledge and skills with word processing-related and other software programs.
  • Litigation Duties:
    • Preparation of witness binders and trial binders
    • Deposition preparation and logistics: schedule conference room(s), breakout room(s), preparing deposition binders, coordinating the receipt of the transcript, communications with court reporter and payment of invoice
    • Receive electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts
    • Exhibits for filings: download pleadings and exhibits, saving them to the appropriate location (L drive, iManage)
  • Managing billing process to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies.
  • Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed; responsible for keeping timekeepers on schedule to meet Firm-wide and practice group specific deadlines.
  • Effectively establish and maintain well-organized files, while managing the integrity of original client documents in various formats, such as hardcopy, electronic, and various eRoom platforms.
  • Performing related general administrative duties such as processing expense reports, management of large document production and trial binders, conducts online research, answer phones, provide coverage for teammates, prepare client mailings, and process incoming mail.
  • Preparing relevant documentation to be filed with various courts in hardcopy and electronic format; stays abreast of fling requirements as necessary.
  • Working with various timekeepers on all pre- and post-trial assignments; travels with trial team when needed.

The successful candidate will demonstrate...

  • A minimum of 3-5 of years prior relevant work experience within a Law Firm and Professional Services environment is required.
  • Prior experience working within a Litigation practice group is required.
  • Knowledge of eFiling in all court systems
  • Experience using Pacer accounts and court ECF accounts
  • Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks) as well as an ability to quickly learn other applications as necessary.
  • Intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude in order to use various features of multiple software programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.).
  • Proficiency in the use of document management systems (WorkSite/FileSite preferred).
  • Ability to efficiently read and write in order to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure; meticulous attention to detail is essential.
  • Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems.
  • Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription.

Venable holds certain guiding principles central to its hiring and employee development processes. We value integrity, collaboration, professionalism, hard work, and client service at every level. Interested in adding your voice to Venable? We would love to hear from you.

Apply Today!

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Venable LLP is an Equal Opportunity/Affirmative Action employer, committed to ensuring our workforce reflects America’s diverse population.

 

Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
3 to 5 years
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