Position Highlights:

• Position: Administrative Assistant II for OBGYN Research
• Location: Evanston, IL
• Full Time/Part Time: Full Time
• Hours: Monday-Friday, 8AM-4:30PM

What you will need:

• Education: Bachelor's degree
• Experience: Secretarial, administrative or organizational experience.
• Skills: Knowledge of medical terminology and EndNote a plus. Advanced knowledge of and facility with personal computers with expertise in complicated document formatting in both Word and Excel is essential. Excellent communication, organization, and customer service skills; excellent English language usage and grammatical skills; attention to detail; ability to prioritize multiple projects/tasks. Ability to act independently, have good judgment, and work with minimal supervision, as well as having the willingness to accept challenging projects. Must proactively seek out sources for instruction and complete projects appropriately and in a timely fashion.

What you will do:

• Monitor emails and handle scheduling as personal assistant for Principal Investigator
• Work closely with research staff and Principal Investigators to facilitate research that seeks to improve the lives of women and birthing people with a focus on equity.
• Maintain files and records on current and past studies, including grant start and end dates, amounts, activity codes and EH numbers
• Accept deliveries for research teams
• Coordinate logistics, such as room set-up, audio-visual needs, registration set-up and catering and other event coordination.
• Email participants to set up meetings, send out agendas, take notes and send out minutes
• Keep research staff lists and organizational charts up to date
• Draft documents and/or assist in the preparation of documents, including letters of recommendation.
• Process contingent worker paperwork, parking forms, ordering keys
• Make copies of flyers, consent forms, informational pamphlets; create folders
• Maintain accurate list of clinical offices, providers and practice managers
• Coordinate business travel arrangements including submission of expense reports.
• Coordinate sending slides, poster printing and preparation for presentations and speaking engagements
• Help with obtaining signatures for documents
• Assist with gift card procurement and ordering other study supplies
• Assist with preparation and submission of publications

Endeavor Health is an integrated healthcare delivery system consistently ranked a Top 15 Major Teaching Hospital in the U.S. The organization supports academics and research as the principal teaching affiliate for the University of Chicago Pritzker School of Medicine. Recognized for nursing excellence, Endeavor Health is a Magnet designated organization--the first system in Illinois to receive this prestigious honor.

At Endeavor Health, diversity, equity and inclusion are at the core of our mission to support our team members and patients - irrespective of race, ethnicity, age, gender, sexual orientation or socioeconomic status. We believe that by recognizing and embracing our differences we create an organization that welcomes all to contribute and grow. We invite all candidates to our team, as we continue to build on the incredible value our diverse talent brings to our organization, our community and our patients.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission "to preserve and improve human life" through superior clinical care, academic excellence and innovative research.

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.

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