Grants and Contracts Associate - Environmental & Occupational Health Sciences
Chicago, IL 
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Grants and Contracts Associate - Environmental & Occupational Health Sciences


Grants and Contracts Associate - Environmental & Occupational Health Sciences

Hiring Department: Environmtl & Occuptnl Hlth Sci

Location: Chicago, IL USA

Requisition ID: 1025031

Posting Close Date: May 22, 2024

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

The Grants and Contracts Associate will be responsible for sponsored research administration within the SPH Division of Environmental and Occupational Health Sciences (EOHS). EOHS is a research-intensive unit, and responsibilities will include identifying funding sources for Principal Investigators, drafting pre-award proposals for submission, contract negotiation, sub-award issuance, and pre- and post- award administration. Serves as a subject matter expert on grant management to principal investigators, project coordinators and directors, and acts as a liaison to the Office of Sponsored Programs (OSP). The position will work closely with divisional colleagues in business/finance administration and human resources to ensure smooth divisional operations.

Duties & Responsibilities:

  • Manage post-award project administration (financial). Includes: Acting as a liaison to Grants and Contracts and external and internal auditors; managing, reviewing, editing, and administering all financial activities of grants, contracts, consulting agreements, subcontracts, and vendor agreements for sponsored projects; initiating all purchasing and travel for specified sponsored projects and maintain compliant records of all purchases/grant expenditures; informing PIs and research staff of changes in sponsor policies and regulations; manage, coordinate and ensure compliance with changes; managing and resolving compliance issues including conflict of interest, sub recipient reporting, etc.; collaborating with the unit business manager to respond to internal and external auditors for the audit of research projects by collecting and preparing all necessary information, informing PI and department administration of audit findings; obtaining approval of the PI for all financial activities associated with sponsored projects; managing personnel appointments and projections to comply with award budget; prepare regular expense reports for PI review; prepare and process invoices for subawards, consulting agreements, MOUs, and vendor agreements; managing requests for no-cost extensions, progress reports, prior approvals, and grant closeouts on behalf of PIs; tracking and reporting all effort associated with sponsored research awards; and training all grant personnel including student trainees and student research assistants.
  • Post-award project administration (non-financial). Includes: Preparing IRB progress reports, final reports, and related forms in collaboration with PIs; provide orientation to faculty/staff regarding day-to-day management and reporting requirements of research projects; and train sub-recipients and consultants on appropriate UIC processes for reporting, invoicing, and expensing on awards received.
  • Manage pre-award project administration. Includes: Researching sponsor requirements at the proposal stage and ensuring compliance prior to application submission; directing the funding application process and administering research proposals and subcontracts; preparing Proposal Approval Form (PAF) for routing to the Office of Research Services; organizing and preparing pre-award proposal documentation, including budgets, institutional information, budget justifications, sponsor compliance, regulatory information, and Institutional Review Board (IRB) status; communicating with subcontract faculty/staff to gather details needed for grant application (budget, justification, scope of work, etc.); and collecting and routing documentation for Just-In-Time sponsor requests including supporting documentation.
  • Perform other related duties and participate in special projects as assigned.


    • Minimum Qualifications Required:

    1. Bachelor's degree in business administration, accounting, finance, economics or a field related to the position
    2. Demonstrated experience with grants management in a University setting.
    Preferred Qualifications:
    • At least two years of grants/research administration experience.
    • Knowledge of federal, state, and sponsor policies, procedures, laws, regulations, and codes applicable to the administration of grants and contracts.
    • Proficiency in word processing, spreadsheets and database management.


    To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

    Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation
    Looking for more University of Illinois positions?

    We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.

    University of Illinois Urbana-Champaign
    University of Illinois Springfield
    University of Illinois System Office
    University of Illinois Foundation

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.


    To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/9525?c=uic







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    Job Summary
    Company
    University of Illinois Chicago
    Start Date
    As soon as possible
    Employment Term and Type
    Regular, Full Time
    Required Education
    Bachelor's Degree
    Required Experience
    2+ years
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