VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court,Schaumburg, IL 60193

http://www.schaumburg.com/

The Village of Schaumburg is a thriving community of 78,723 residents located 11 miles west of O'Hare International Airport and approximately 26 miles northwest of Chicago. Not only is Schaumburg the twelfth-largest community in the State of Illinois, but it is also home to the second-largest concentration of retail, office, and commercial activity.Notable village distinctions include being rated as an excellent or good place to live by 95% of respondents in the National Community Survey;having multiple highly-awarded and accredited departments; being selected as a Best-In-Class-Employer by Gallagher for midsize employers and being recognized as a Better Business Town by The Better Business Bureau of Chicago and Northern Illinois.

The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

NOW ACCEPTINGAPPLICATIONS FOR THE POSITION OF:

Administrative Assistant (Human Resources)

Interested candidates are encouraged to apply as soon as possible. Interviews will be conducted as applications are received. This position will remain open until filled.

STARTING PAY RATE: $33.17 - $36.91 per hour based on a 40-hour workweek. Salary dependent on qualifications. The salary range for this position is $33.17 - $48.10.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

JOB SUMMARY:
This position is responsible for administrative work designed to provide professional support to the department. These assigned responsibilities will aid in developing and ongoing administration of various village programs and services and managing related administrative functions. Work assignments range from specific and involved to general responsibilities, normally performed under minimal supervision. Assignments are subject to assessment through reports, conferences, and observations or results obtained. Assigned projects can include confidential processes, potential changes in village policies, or large-scale projects that require interdepartmental cooperation and coordination. This position assists with employee communications efforts and strategic employee engagement initiatives, as well as, serves as a front-facing administrative coordinator for the department.

The ideal candidate will need to effectively and clearly communicate to a full range of people inside and outside the organization and be able to work cooperatively with others to achieve common goals. We are looking to add a team member that embraces new challenges and has the capacity to understand and be sensitive to the feelings of others.

JOB DUTIES:

1. Develops, coordinates, and administers special projects or initiatives with limited supervision.
2. Responsible for timely completion of various reports. Tracks and reports on key performance indicators. Creates reports for various data analytic initiatives to assist with monitoring and evaluating department procedures. Designs systems and procedures within the position's discretion and expertise to increase effectiveness, efficiency, and economy of work processes.
3. Processes payment of department expenditures, requisitions, and purchase order requests for invoices received.
4. May assist with gathering and analyzing data for the collective bargaining agreement process and may serve as note taker for management on bargaining unit teams.
5. Maintains proximity card system and issues proximity cards for new hires, volunteers, and contractors, and terminates user access.
6. Responsible for the onboarding and processing of the volunteer program, commission members, and contractors. Assists recruiting with post-offer screening processes and onboarding of new employees.
7. Researches, analyzes, and compiles information and data for budget, negotiations, special projects, and reports as directed. May identify, and create communications or training materials on policy, employee engagement, and other human resources matters. Coordinates with HR department members to receive documentation for updates to the Village's website and intranet.

8. Responsible for managing employee-related programs. This can include employee recognition programs, Intern Day, and others as assigned.
9. Creates and maintains personnel, medical, benefit, and labor files in the document management system.
10. Performs other duties as assigned.

QUALIFICATIONS:
1. Associate's degree in public administration, human resources management, industrial psychology, business administration, or a related field.
2. A minimum of two years of experience in an administrative position at the level of administrative or management intern or higher.
3. Proficient with current computer technology, job-specific software, and customer service systems.

BENEFITS:

The Village of Schaumburg has a competitive benefit package with coverage that begins on the first day of employment and includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, and a retirement plan through the Illinois Municipal Retirement Fund. The Village also provides paid holidays, paid vacation, sick leave, tuition reimbursement, succession development, and more.

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen (including cannabis).

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER