Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

The Research Program Manager will provide overall research program administration for activities within research programs. Responsible for the management and oversight of pre-award and post award activities relating to federal, industry and foundation sponsored research studies. Assists leadership as needed with philanthropic funds. Provides training and education to other research staff related to timely invoicing, research charge billing and account reconciliation, and will be expected to make recommendations to investigators and clinical research staff on process improvement to create and/or maintain practices and procedures such as maintenance of an awards database, review of requirements for performance reports or grant renewals and refinement of current accounting practices to enhance the research enterprise. Serves as the primary liaison between the research staff, Division Faculty, and centralized research resources and provides oversight to research activities.

Knowledge, Skills and Abilities:

• Baccalaureate degree in business, health care administration or public health; Master level preferred.

• A minimum of 5 years of experience in program leadership, administration, and budget management is preferred.

• Strong analytical, interpersonal, oral and written communication and record-keeping skills required. High degree of initiative and creativity preferred.

• Strong working knowledge and skills in Microsoft computer software applications and database technologies.

• Experience in grant writing preferred.

• Organizational skills: Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations. Flexibility is required, balanced with meeting established timelines and goals.

• Ability to communicate effectively in a leadership role with clinical, business and administrative staff. Strong customer service skills.

• Exceptional verbal and written communications skills.

• Prior experience with Cayuse 424/SP preferred.

• Ability to work independently managing multiple projects simultaneously.

Essential Job Duties:

• Assists principal investigators in preparing applications for funding and managing existing grants and contracts.

• Liaises between the Division's faculty members and the centralized, research resources, including Research Grant Specialist, the Office of Sponsored Projects (OSP), Research Business Management (RBM) office, and Post-Award Financial Management (PAFM) team. Works with faculty to identify new federal and foundation funding opportunities, provides insight on funding terms and conditions and submission requirements.

• Ensures proper post award account creation in ARHLC financial systems, including Lawson, payroll, EPIC and purchasing based on specific grant or contract language. Coordinates sub-award agreement creation and monitoring with OSP.

• Monitors funds on weekly basis, reconciling faculty and staff salaries, subcontractor invoices, incoming sponsor payments, cost transfers and other allocable expenses ensuring financial compliance to reporting standards and funding agency requirements.

• Tracks time and effort of Division investigators.

• Provides regular financial status updates including fiscal projections to PIs and director and processes spending plan adjustments at the direction of faculty to meet project objectives.

• Reviews and coordinates time and effort reporting for faculty and clinical research staff. Works with PIs to regularly monitor information and make changes as appropriate.

• Responsible for timely assembly and production of annual federal/sponsor progress reports, just in time submissions, no-cost extensions, contract amendments and assists in the completion of required financial reports with OSPA.

• Works with the clinical research team to ensure proper invoices are generated in a timely fashion on all studies, offering training and guidance as appropriate; assists principal investigators with internal and external budget development for grant applications, including negotiation of budgets with sponsor.

• Works with the Office of Sponsored Programs to facilitate contract negotiations and execution.

• Provides oversight of patient charges to fund accounts; verifies accuracy of all charges to fund accounts including salary and miscellaneous expenses.

• Oversees research fund closeout in conjunction with clinical research staff, OSP, OSPA and sponsor. Works with other departments/disciplines to coordinate all aspects of research projects, focusing primarily on billing and reimbursement. Serves as a liaison between section faculty and OSP, sponsors, CROs, Federal agencies.

• Oversees and provides guidance to other research staff in study procedures and processes and monitoring team workflow as it relates to fiscal management. Assists in creating and updating case report forms and/or source documents.

• Provides oversight to staff responsible for preparing and submitting all regulatory documents to the government and/or sponsor. Prepares/submits budgets, budget justifications and other necessary documents for review by the IRB, CRU and sponsor.

• Prepares documentation for site visits and audits.

• Works on special projects as required by the division leadership and assumes other responsibilities as assigned by leadership.

Education

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability

• Critical Illness, Accident and Hospital Indemnity coverage

• Tuition assistance

• Student loan servicing and support

• Adoption benefits

• Backup Childcare and Eldercare

• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members

• Discount on services at Lurie Children's facilities

• Discount purchasing program

There's a Place for You with Us

At Lurie Children's we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints - recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children's and its affiliatesare equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

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