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Office Services Coordinator
Des Plaines, IL
Job Description
Description
LSSI is hiring a full-time Office Services Coordinator, Monday through Friday at our Des Plaines office. Hybrid schedule- remote 1 day per week. Manage mailroom and perform other tasks.
Benefits and Perks:
LSSI is growing! Come be a part of this rewarding environment, and enjoy the knowledge that you're helping make a positive difference in the lives of others, as well as these career advantages:
LSSI is growing! Come be a part of this rewarding environment, and enjoy the knowledge that you're helping make a positive difference in the lives of others, as well as these career advantages:
- On Demand Flexible Paydays for earned wages through an app called Dayforce Wallet.
- Competitive salary based upon relevant education, experience and licensure.
- Salary $18-$20/Hourly.
- Opportunity for advancement.
- Comprehensive benefits package for Full-Time employees includes healthcare insurance, up to 26 days of paid time off per calendar year, 11 paid holidays, sick time, 403(b) plan, Employee Assistance Program, and flexible hours.
- The paid training you need to learn, grow, and succeed!
Essential Functions:
- Run the Central Services Office (CSO) Mailroom, Shipping/receiving and distribution of mail and packages.
- Voucher for various invoices.
- Scan daily deposits.
- Order supplies for all departments at CSO.
- Coordinate building repairs and maintenance.
- Create Access and ID Badges for all employees.
- Work with different departments on building related projects and needs.
- Responsible for testing AV equipment at CSO.
- Coordinate removal and retrieval of storage boxes at offsite storage facility.
- Maintain key log and have keys made when necessary.
- Restock and maintain kitchen supplies and medical cabinets.
- Troubleshoot and coordinate repairs for printer in Office Services.
- Maintain Program Location list and create address labels.
- Perform minor repairs, if possible, to lighting, office furniture, and cubicles.
- Train colleagues on OS printer/scanner and answer questions.
- Answer and direct LSSI guests via Ring doorbell.
- Manage HVAC and Ecobee Wi-Fi thermostats for CSO suites.
- Assist and distribute vehicle notices (traffic tickets, safety recall, emissions test and toll violations)
- Backup for alarm and access card system.
- Performs other related tasks as needed.
Position Qualifications:
- High School graduate or equivalent.
- Experience in accounting, billing and /or clerical work preferred.
- Demonstrated ability to communicate both verbally and in writing in a clear comprehensible manner.
- Ability to create and update documents in Microsoft Word and Excel.
- Experience in writing /updating office procedures.
- Ability to establish schedules and meets deadlines.
- Must have knowledge of office supply procedures.
- Ability to calculate postal rates and operate postage and copy machines.
- Ability to work well under pressure and juggles multiple jobs.
- Must have a good driving record, with valid Illinois Driver license. proof of insurance (PL/PD)
- Proof of insurance (PL/PD)
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, sexual orientation, protected veteran status, pregnancy, any other characteristic protected by law.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
Open
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