NSQIP Program Coordinator Job Opening at American College of Surgeons in Chicago, IL

The NSQIP (National Surgical Quality Improvement Program) Program Coordinator, under the guidance of the Business Operations Manager, ACS NSQIP will educates potential new clients on the program via webinars and conference calls, manages the enrollment/renewal contracting process, and tracks all communication activities between the client hospitals and the American College of Surgeons (ACS) in the ACS NSQIP administrative database.

The incumbent will be required to manage the negotiation process and document correspondence with hospital attorneys and the ACS' CFO regarding the ACS NSQIP Participation Agreement including standard HIPAA language. In addition, this position provides general administrative support to program committees, coordinates special projects, and provides content ideas for the ACS NSQIP marketing materials

This Exempt level position (Grade eight) reports to the Business Operations Manager, ACS NSQIP in the Division of Research and Optimal Patient Care.

Primary Responsibilities:

Will negotiate, prepare and execute participation contracts, Business Associate Agreements, and addendums with participating hospitals and act as liaison between the ACS and the participating hospitals.

Will prepare enrollment status reports for the program manager, track all hospital communications in the NSQIP administrative database, and work with internal NSQIP team to continuously monitor and improve enrollment processes and procedures

Will participate, coordinate, or lead special projects such as pilot projects as needed. Works with Administrative Coordinator to ensure timely invoicing/payments and assists in the invoice reconciliation process as needed.

Will support programmatic development of the ACS NSQIP as it expands into additional hospitals including the development of processes/policies/procedures for the effective administration of the program.

Assist with the marketing of program and recruitment of hospitals, answer inquiries regarding the program, and work with Business Development Representative(s) to make presentations to interested parties.

Maintain programmatic records and ensure compliance with ACS policies and any applicable federal regulations.

Other duties as assigned.

Supervisory Responsibilities: None

Fiscal Management: This position is not required to develop, but is required to support the project or program budget.

Physical/Work Environment- Fast paced with significant people interaction. No lifting over 20 pounds, minimal reaching bending and stooping. Normal office environment with long hours in front of the computer.

Other Necessary Requirements: None

Required Education and/or Experience:

BA degree from an accredited college or university.

Two years of continuous proven administrative experience in educational or healthcare programs, meetings and committee administration including database management and timely invoicing / payments and assists in the invoice reconciliation process as needed.

Experienced in negotiating, preparing and executing participation contracts, Business Associate Agreements and related agreements.

Excellent communication skills (verbal and written) necessary to effectively interact with all levels of organization.

Capable of providing excellent customer service.

Attention to detail and organizational skills.

Must be able to multi-task.

Strong working knowledge of Microsoft Office Products (Outlook, Word, Excel, and PowerPoint) and Internet skills. Advanced computer skills helpful.

Display high level of energy and thrive in a fast paced environment.

Self-motivated and able to work independently and as a member of a team.

Ability to plan and prioritize workload and meet deadlines.

Ability to establish strong working relationships with all division teams and management.

Experience in Associations, professional services, healthcare, and/or education desired.

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to humanresourcesdepartment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.

Equal Opportunity Employer M/F/D/V