Director of Employment Services Job Opening at University of Illinois at Chicago in Chicago, IL

Strategic Planning and Goal Setting

• Ensure that processes are in place for the effective handling of personnel actions including appointments,transfers, promotions, and reduction-in-force endeavors.
• Oversee all aspects of the daily operation of civil service employment, including sourcing, assessing,testing,referral, hiring and placement services.
• Supervise and participate in the resolution of problems reported by employees, campus units and general public related to civil service hiring activities.
• Manage recruitment activities for civil service positions including processing vacancy request forms,advertising,reviewing, processing applications, administering and grading examinations.
• Design and develop management tools to assist campus units in the civil service hiring process.
• Establish and oversee employment protocols for Medical Center hiring.
• Direct the civil service testing function.
• Oversee the administration of applicant hire processes and documentation including registry and payroll data entry, requisition processing, background checks, new hire paperwork and other staffing activities.
• Establish and oversee database systems designed to measure and monitor recruitment and employment activities (e.g. applicant tracking, activity reports, and performance metrics) for reporting purposes.
• Develop and maintain relationships with vendors,outside employment agencies and recruiters to facilitate placement of candidates.
• Establish partnerships with new recruitment sources.
• Oversee the development of new recruitment literature, the revision of existing forms and the creation of new documents needed to enhance customer service delivery.
• Lead the effort to collect data and materials needed in support of the State Universities Civil Service System bi-annual audit. Maintain and provide appropriate records as needed to supplement civil service auditor requests.

Internal Consulting

• Provide analysis, investigations and special reports to the Assistant Vice President for Human Resources.
• Collaborate with management to determine and understand workforce needs; develop recruiting strategies and programs.
• Counsel and advise managers and employees, respond to questions and problems, and troubleshoot issues.
• Recommend, update and implement best in practice civil service hiring protocols for the campus.
• Collaborate with campus staff to ensure compliance with the State Universities Civil Service System rules and regulations.
• Consult with and advise deans, directors and department leaders regarding recruitment strategies.
• Provide, in conjunction with the Director of Organizational Effectiveness, civil service hiring related training for supervisors, managers and campus leadership.
• Work with colleges, business units and campus leadership in developing recruitment strategies to help address diversity goals and objectives.

Financial Management

• Monitor actual performance against budget for the Unit's consolidated annual budget plan.

Policy and Procedure Development

• Accountable for the development of policies and/or strategies affecting department's compliance with Federal, and State (e.g. State Universities Civil Service System) statutes and rules.
• Work closely with the State Universities Civil Service System office to establish campus policies and procedures essential to the proper administration of the UIC civil service hiring process

Staff Management

• Plan, assign and review work of staff to ensure that team objectives are met.
• Hire, train, develop and manage staff to ensure that staff is qualified to meet group objectives.