Administrator, Association Management Services (AMS) Client Services Job Opening at American College of Surgeons in Chicago, IL

The Administrator, Association Management Services (AMS) Client Services will provide administrative direction and project support for multiple AMS clients. The Administrator will lead client projects that include membership activities such as annual dues renewal campaigns, meeting activities such as marketing, abstract processing, program book compilation, exhibit and ACCME joint sponsorship, and governance support. The Administrator will develop annual and/or project budgets for clients. This position will interact with several departments within the College such as Accounting, Education, and Joint Sponsorship, and work with external third party vendors and service providers.

This exempt level position (grade eight) will report to the Manager, AMS in the Convention and Meetings Division.

Primary Responsibilities:

Administrative Director for American Cochlear Implant Alliance.

Administrative Director for American Society of Pediatric Otolaryngologists.

Administrative Director for United States Chapter of the International Society of Surgery.

Lead client projects that include membership activities, marketing, abstract processing, ACCME joint sponsorship and governance support.

Other duties as assigned.

Supervisory Responsibilities: Although this position will not have any direct reports, this position will be responsible for overseeing work assigned to contract vendors and service providers.

Fiscal Management: This position is required to develop a client's annual and/or project budget.

Physical/Work Environment- Fast paced with significant people interaction. No lifting over 20 pounds, minimal reaching, bending, and stooping. Normal office environment with long hours in front of the computer.

Other Necessary Requirements: Moderate travel required - ability to travel occasionally (i.e., quarterly) for activities such as local or out-of-town meetings or training sessions.

Required Education and/or Experience:

BA/BS in a related field desired.

Minimum of 4 years of non-profit experience administering projects or programs, preferably in a medical organization.

Non-profit experience, preferably at member-based medical organizations which have governance structures, annual membership drives (recruitment & retention), annual meetings and events with continuing education (ACCME), exhibit halls and grant submission processes.

Project management experience that includes complex time lines and deadlines, while working with multiple internal and external clients, staff members and third-party vendors.

Fiscal management and familiarity with basic accounting procedures and best practices.

Knowledge of current technology, i.e. membership database software, meeting tools, web based learning platforms and speaker/content management systems.

Strong written and verbal communication skills.

Self-motivated, results-oriented and efficient.

Excellent organization skills and attention to detail.

Ability to multi-task.

Proficiency with Microsoft Office products, Adobe, association management software such as Aptify, Membee, Attendee Interactive, Mail Chimp, Magnet Mail, and website administration.

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to or call (312) 202-5000 and let us know the nature of your request and your contact information.

Equal Opportunity Employer M/F/D/V